Check request
Check request forms are found here. Fill out the form completely remembering to attach all supporting documentation
cost code and signatures and send to Marisa Mathie, SCR AP. Please note-that missing
information will delay the payment or reimbursement.
Travel Reimbursement
Please note that check request forms should not be used for any travel-related expenses.
The travel reimbursement form can be found here. Please include the following information:
Food:
You will be paid the per diem rate for food. Current per diem rates are as follows:
| Meal | Price |
|---|---|
| Breakfast | $13 |
| Lunch | $15 |
| Dinner | $26 |
*Please note that if a meal was provided as part of the training or conference, you may not seek reimbursement for that meal unless there are extenuating circumstances. (A dietary restriction could qualify. Preferring to eat out does not.)
Mileage:
Snow College reimburses at $0.50/mile if you take your own car when a state car was
available. If a state car was not available, you will be reimbursed at $0.56/mile.
If you hire an independent contractor, they must fill out and sign the independent contractor form. You can find a copy of that here: IndependentContractorPDF or here: IndependentContractorEditablePDF. If you aren’t sure if someone qualifies as an independent contractor, please ask. Typically, anyone who comes in to perform a service for you—private lessons, coaching, speaking engagements, etc.—are independent contractors.
Snow College employees hired as independent contractors must be paid through the Payroll Action Form (PAF) with HR.
Please allow seven business days for processing. Checks are typically cut and mailed on Tuesday and Thursday. To expedite your receipt of funds, you are encouraged to sign up for direct deposit with accounts payable. (This is separate from payroll. Even if you have signed up for direct deposit through payroll, you’ll still need to sign up again through accounts payable.)
Pcard are the preferred method of external payment at Snow College. If you submit something that should have been paid with pcard, please include explanation of why the pcard was not used. Please note that not wanting to use the pcard is not considered a valid excuse.
Yes! Every check request must have two signatures. One from the person requesting payment, and one from the budget holder (or supervisor if you are the budget holder.) These two signatures cannot be the same person.
A financial hold indicates that you have a past due balance at Snow College. To view holds on your account:
To have a financial hold removed from your account pay the balance due and the hold will typically be removed within 24 hours.
The Cashier's office is available to provide further explanation if needed.
Refunds are given after tuition and fees are paid in full and an account has an overpayment. Refunds could be from changing class schedules and not having as much tuition owed as a result, or Financial Aid (grants, loans, or scholarships) having been applied to your account resulting in a refund. To see if you will be getting a refund, review your account balance:
The most efficient way to receive a student refund is through Direct Deposit. To set up Direct Deposit, fill out this form and submit it to the Cashier's office. If you do not have Direct Deposit set up, a check will be mailed to either the check mailing address or the permanent address on file. To update addresses please visit the Registration Office.
Snow College scholarships will be entered in student accounts about 10 days before the beginning of each semester. If you do not see your scholarship after that time, you can contact the scholarship office at 435-283-7150. Make sure you have completed all the requirements, including writing a Thank You letter for private scholarships (A Thank you letter is not required for academic, departmental, or outside scholarships).
Outside scholarships, or those from a source other than Snow College, are usually disbursed as a check mailed to the Snow College Cashier's office. Make sure the agency has your student ID number and the Snow College mailing address.
Book costs vary with your schedule, visit the online bookstore to view a personalized page of your courses and corresponding course materials.
Students can add an Authorized Party to their student account. An Authorized Party could be a parent or guardian that intends to make payments on your behalf. To add an Authorized Party to your account:
Snow College follows federal guidelines under The Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. § 1232g; 34 CFR Part 99). FERPA is a Federal law that protects the privacy of student education records. Once a student reaches 18 years of age, or attends a postsecondary institution such as Snow College, he or she becomes an "eligible student," and all rights formerly given to parents under FERPA transfer to the student. If parent(s), guardian(s) or a high school counselor of a Snow College student enrolled in a Snow College course desires to discuss the student's performance or academic record with a professor, the parent, guardian or counselor must receive permission from the student. This permission must be received in writing. The Consent to Release Information form can be filled out and signed by the student and sent to the Snow College Registrar's Office.
Snow College does not charge late fees. However, all tuition and fees will need to be paid in full, or have a payment plan set up by the 5th day of the semester to avoid having your classes dropped.
Requisition is an internal request created by a department for Purchasing to create a Purchase Order. A Requisition is not a Purchase Order and should not be treated as such.
In order to comply with Snow College policy, a requisition must be approved and a purchase order completed PRIOR to ordering any materials or services from a vendor with the exception of orders that are placed using a purchasing card or check request.
Requisitions are processed within 24 hours.
Attatch slides.
Please contact the Controller’s office to receive access.
See the instructions for a check reissue.
